The body of NDK Group CSR Guideline
NDK Group CSR Guideline
1．Legal Compliance and Fair Trade
1-1．Ensuring product safety
We must comply with laws and regulations applicable to product safety in each stage of product development, design, and manufacturing. We will make every possible effort to offer useful, safe and reliable products and services to boost customer satisfaction. If there are any safety concerns about any of our products, we must promptly investigate the issue and take the most appropriate action.
1-2．Fair trade practices
We must comply with laws and regulations related to monopolization, competition, advertising, exporting, and any other laws and regulations related to fair trade in each stage of sales promotion, sales, import, export, and transportation.
1-3．Fair sourcing of materials
We must comply with the relevant laws and regulations when we source materials. We will not abuse our position over our suppliers. We will work with our suppliers with the aim of ensuring mutual prosperity and benefit. Each of NDK group companies in Japan must comply with the Subcontract Act (Shitaukehou) when subcontracting manufacturing or repair processes.
We must ensure transparency in dealing with customers and suppliers. We prohibit bribery, corruption, extortion, embezzlement, and any other improper business practices. We must not give, promise, or offer any financial or other advantages to domestic or foreign public officials or quasi-public officials for the purpose of obtaining a business advantage or in return for a business favor. We must act responsibly and observe business practices and social conventions when we offer or receive hospitality or gifts to or from customers or suppliers.
1-5．Restrictions on conflicts of interest
We must obtain company approval in accordance with the approval procedures designated by relevant NDK group company before we engage in any transaction with customer, supplier, or any other third party ("Third Party") that might give rise to a conflict of interest between the Third Party and management or employee of NDK Group ("NDK Personnel"). Examples of conflicts of interest include a situation where a Third Party is an NDK Personnel or a relative of NDK Personnel, or where NDK Personnel or a relative of NDK Personnel serves as an officer of a Third Party. The NDK Personnel must report to his/her manager or senior position about such conflict of interest that might arise when engaging in any activity or transaction of the NDK group company.
1-6．Political donations and contributions
We must obtain company approval in accordance with the approval procedures designated by the relevant NDK group companies before we make political donations or contributions. We must not engage in any conduct that could be interpreted as collusive relationships with political organizations or administrative authorities. We will exercise caution so as not to engage in any misleading conduct.
1-7．Prohibition on insider trading
We must not engage in any insider trading that is regulated in various countries, including trading shares with using non-public information of NDK Group or other related companies that may come to our knowledge in the course of business.
2．Respect for and Protection of Human Rights
2-1．Respect for diversity and anti-discrimination
We uphold the Universal Declaration of Human Rights and the Ten Principles of the UN Global Compact. We will protect human rights and respect diversity, individuality, and personal characteristics. We must not engage in any conduct that could lead to unfair discrimination. We will not tolerate unreasonable discrimination based on race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, marital status, religion, or political affiliation. We will not tolerate discriminatory practices, violence, or sexual or other harassment.
2-2．Prohibition of forced labor
We prohibit utilizing labor force by human trafficking, forced labor exploitation in the form of slavery and will not employ children under the age of 15. We must comply with the relevant laws and regulations on late-night work or hazardous work when employing young workers over the age of 15 but under the age of 18. Board members and managerial staff of NDK Group must comply with the effective laws and regulations of each country in regard to managing the working hours of their employees. We will make efforts to ensure that our staff's working hours including overtime do not exceed 60 hours per week. Further, we must provide statutory holidays to our staff in compliance with the relevant laws and regulations of the respective countries.
2-3．Proper recruitment process
NDK group companies in regard to hiring employees must comply with the laws and regulations of the respective countries and provide terms and conditions of employment or execute an employment contract, in a language that a new staff can understand. We must not retain an employee's original passport, driver's license, work permit, or any other original identification document with us. We must not improperly demand any money or anything of value when hiring staff.
2-4．Payment of minimum wage
Wage payable to employees of NDK Group must not be lower than the minimum wage allowed by law in the relevant countries. NDK group companies must pay allowances for overtime work or holiday work in accordance with the laws and regulations of their respective countries.
NDK Group companies must permit the establishment of and membership in labor unions in accordance with the laws and regulations of their respective countries. Similarly, we will respect the rights of workers who choose not to participate in such activities.
3．Health and Safety
3-1．Providing a safe environment
We will conduct workplace safety risk assessments and implement appropriate safety measures for machinery and equipment used in NDK group companies. We will address, deal with, and eliminate potential safety hazards by controlling design and technical aspects of the machinery and equipment, and providing training. We must comply with the designated procedures for using machinery and equipment. We will release and mitigate a health and safety risk related to pregnant women/nursing mothers such as to take reasonable steps to remove them from working condition with high hazards.
3-2．Providing a clean and hygienic environment
We must keep our workplace clean and hygienic, and take appropriate action to deal with potential health and safety hazards posed by toxic chemicals. We must comply with the designated procedures for using chemicals and the designated rules for using protective gear. Facilities used by management and employees of NDK Group (e.g. dormitories, cafeterias, or restrooms), if any, must be kept clean and hygienic. Inhumane living conditions (e.g. dozens of people living in the same room) must not be tolerated.
3-3．Ascertaining work-related accidents, illnesses and injuries
NDK group companies must ascertain work-related accidents, illnesses, and injuries, and take appropriate measures. We must also take measures to prevent work-related accidents, illnesses, and injuries to a reasonable extent.
3-4．Response to emergency situations
We will identify potential incidents or accidents that can happen to us and prepare ourselves for any emergency situation in order to protect the safety of lives, prevent personal injury, and minimize damage to company assets. We must participate to the extent possible in training and education such as emergency evacuation drills required by related NDK company.
3-5．Consideration of work that may cause physical stress to workers
We will identify and give due consideration to work that may cause significant physical stress to workers in order to prevent accidents, illnesses, or injuries. We must act according to the company criteria for work that have a high physical load.
3-6．Providing health and safety information/training
NDK group companies must provide information on workplace health and safety in a language that both management and employees of their companies can understand. Health and safety training must be provided to all workers prior to the beginning of work and regularly thereafter.
4-1．Environmental philosophy and policy
As stated in the NDK Group environmental philosophy and policy, we recognize the importance of reducing the impact of our business on the environment and creating a recycling-oriented society. We are committed to and responsible for proactively and continuously undertaking initiatives to protect the environment and preserve this precious Earth for all future generations.
4-2．Control of chemicals
We must ensure that our products do not contain any chemicals prohibited or restricted by law or do not contain more than the permitted quantity of such chemicals. We must comply with applicable labeling requirements.
5．Handling of Information and Assets
5-1．Disclosure of corporate information
We must disclose to our stakeholders, including shareholders and investors, information that we are required by laws or related regulations to disclose, and we must also disclose information that we determine should be disclosed, in accordance with the company's procedures and in a correct and timely manner.
We must not disclose or divulge to any third party or use for any purpose other than for business purposes any personal information that may come to our knowledge in the course of business, unless we are permitted to do so by company policies or rules. The same applies to customer information that may come to our knowledge in the course of business. While employed by NDK company and thereafter, we must not disclose or divulge to any third party, or use beyond the extent necessary to perform our job duties, any confidential information of the NDK Group or any confidential information that we may receive from customers or suppliers, unless we are permitted to do so under the relevant agreements or by company rules. Further, we must respect third party intellectual property rights and must not unlawfully or improperly obtain or use any third party's trade secrets.
5-3．Protection of assets
We must properly maintain and manage the NDK's assets in accordance with company rules and must not use such assets for any purpose other than for the designated business purposes. We must not charge any personal expenses to NDK company.
5-4．Use of information systems
We must use the company's information system in accordance with the information security policy that is separately provided, as well as other company rules, and must not use the same for any private purposes. We must use the information system properly and strive to prevent information leaks or theft, or virus infections.
6．Minerals Procurement Policy
If products manufactured or sold by NDK Group contain tantalum, tin, tungsten, gold, cobalt and such. (Appendix) whose country of origin is Democratic Republic of the Congo, its adjoining countries and high-risk areas ( Appendix), the NDK Group will make efforts not to use Conflict Minerals that directly or indirectly encourage the activities of organization engaged in a risk and fraud such as 1)conflicts 2)human rights violations including child labor or 3) poor working conditions, environmental destruction or corruption . We will also request our suppliers to do likewise in the supply chain.
7．Anti-Social Forces Elimination Policy
We will not have any involvement with anti-social forces or organizations and will not engage in any anti-social behavior. We must firmly oppose anti-social forces and must not have any relationships whatsoever with them. We will never give into unreasonable demands that may be made by anti-social forces. We, as an organization, must stand resolute against anti-social forces. Each of NDK group companies must ensure the safety of both management and employees when dealing with anti-social forces. If we become aware of any instance where we may become involved in anti-social forces, we must promptly report it to managers or relevant departments.
8．Contribution to Local Communities
We recognize that it is important to respect and understand the cultures and customs of the local communities in which we operate in doing business. We will, therefore, respect their cultures and customs and strive to understand the circumstances surrounding the local communities. We will also contribute to the development of the regions in which we operate.
9．Promotion and Dissemination of CSR Guideline
9-1．Maintenance and improvement of ethical standards
We recognize that the creation of a sustainable society is essential to the continued growth and development of the NDK Group and that we should, therefore, promote this CSR Guideline. In order to uphold high ethical standards and fulfill our social responsibility, we must maintain and further improve our ethical standards. For this reason, we will attend training sessions held within each of NDK group companies and take other constructive steps to gain a better understanding of this CSR Guideline and other relevant laws and regulations.
9-2．Assessment and improvement
NDK group companies must from time to time verify and assess whether this CSR Guideline is being promoted and disseminated utilizing violations of this CSR Guideline and the whistle-blowing policy, and endeavor to make further improvements, if necessary. We also will make efforts to assess and improve, if necessary, the ethical standards of our suppliers in the supply chain.
Employees may report on violations of this CSR Guideline to their superiors, and raise or report concerns to internal or external hotlines in accordance with NDK Group whistle-blowing policy or other related procedures. NDK group companies must keep the whistle-blower's identity and the information given by him/her confidential in accordance with such policy. The whistle-blower must not be treated unfairly.
9-4．Consulting superiors and seeking advice
If we are unsure of or concerned about whether a contemplated action conflicts or threatens to conflict with this CSR Guideline, we will seek advice of superiors or the relevant departments.
This CSR Guideline applies to all NDK group companies. NDK group companies may modify a part of the expression in the CSR Guideline to suit the local laws and regulations, business practices, labor conditions, or values in their respective countries or region, but are not permitted to make any changes that may deviate from the original intent of the CSR Guideline. NDK group companies must provide the CSR Guideline in a language that both management and employees can understand.
December 1, 2015（First edition established）
April 1, 2019（Second edition established）
July 26, 2022（Third edition established）
tantalum, tin, tungsten, gold and cobalt mica
Democratic Republic of the Congo and its adjoining countries